A successful procurement project deploys the best solutions from proven suppliers to meet the essential needs of the operator in the most expedient time-frame.
PASS has extensive experience in the specialized field of postal automation procurement in both the vendor and operator roles for letters, parcels and everything in between.
This unique experience means that PASS are the experts when it comes to postal automation procurement.
PASS offers the full range of procurement activities, either as a stand-alone team providing a turnkey solution, or integrated into your business. Choose PASS for a successful and smooth procurement.
Pre-Procurement
Market Intelligence – To determine what is available, what others are doing and what is on the horizon.
Deliverable: A detailed document with an analysis of the market, suppliers and technical developments.
Process Analysis – To understand and verify all current processes; both official and ad hoc.
Deliverable: Process maps and analysis of the current state. Detailed analysis of any process divergence. Documented recommended improvement scenarios.
RfI (Request for Information) – To obtain standardized responses from vendors as to what is available now and what might be available in the future and rough order of magnitude pricing applicable to your automation requirement.
Deliverable: A complete RfI document including standardized response templates to enable proper evaluation.
RfI Reply – To provide information on behalf of your company to a tender or RfI or to structure the response required by the Operator in order that your company can answer it efficiently.
Deliverable: A structured RFI Reply template to cover all requested information and completion of that template relevant to the company if required.
Procurement
Requirements Gathering – To determine all the requirements; operational, regulatory, financial, safety etc.
Deliverable: A Business Requirements Specification containing a complete list of all the requirements and timelines with explanations and reasoning including supplementary documentation in the form of standards, product samples and business rules.
RfP (Request for Proposal) – A coherent and complete set of documents that provides the vendors the data and information required to successfully put forward an offer.
Deliverable: The RfP containing all the technical and business requirements for the project. A standardized response template.
RfP Reply – To provide information on behalf of your company to a tender or RfP or to structure the response required by the Operator in order that your company can answer it efficiently.
Deliverable: A structured RFP Reply template to cover all requested information and completion of that template relevant to the company if required.
Response Evaluation Support – To assist in understanding and evaluating the vendor responses to an RfI/RfP.
Deliverable: A response evaluation framework complete with tools and a RfP Response Evaluation Report.